BYLAWS
Article
I. Name.
The official name of the organization shall be Northern Ohio Technical Services
Librarians (NOTSL).
Article II. Purpose.
The purposes of the organizations are: to provide opportunity for the exchange
of information, ideas, experiences and discussion of problems on all aspects
of technical processes; to sustain and enhance career viewpoints within the
membership; to provide organized representation of our viewpoints to groups
on the local, state, and national level actively working in areas of technical
processes; to plan, organize and conduct meetings, programs, workshops in
response to membership concerns and interests; and to contribute to the fulfillment
of NOTSL's goals.
Article III. Membership
Membership shall be open to any person actively working or interested in
the various aspects of technical processes.
Article IV. Officers.
Section 1. Composition.
The officers of the organization shall be a Chairperson,
Vice Chairperson/Chairperson Elect, Secretary and Treasurer.
These officers shall be elected by the persons present at the spring meeting
of the organization. A new Vice-Chairperson shall
be elected each year. The Secretary shall be elected in even number years
and the Treasurer shall be elected in odd number years.
Section 2. Terms of office.
The terms of office for the Secretary and the Treasurer
shall be 2 years. The Vice-Chairperson shall serve three consecutive
one-year terms in the following sequence: one as Vice-Chairperson/Chairperson
Elect, one as Chairperson, and one as Immediate Past
Chair. The terms of these offices shall commence immediately upon election
each year.
Section 3. Vacancies in office.
In the case of a vacancy in any office other than
the Chairperson, the Chairperson, with the assistance of the Executive
Committee, may appoint a person to serve for the unexpired term of that office.
In the case of a vacancy in the Chairperson's office,
the Vice Chairperson/Chairperson Elect shall assume the duties of the vacant
office.
Section 4. Duties of Officers.
a. The Chairperson shall prepare the agendas and preside
over all meetings of the organization and of the Executive
Committee; plan the programs and/or workshops with the approval of the Executive
committee; shall appoint, with the assistance of the Executive Committee,
all committees; approve disbursements;
enforce the regulations relating to the organization's administration; and
represent the organization in appropriate meetings of other organizations or affiliated groups.
b. The Vice-Chairperson/Chairperson Elect shall perform
all duties of the Chairperson in that officer's absence
and perform other duties at the request of the Chairperson.
c.
The Secretary shall take minutes at all meetings of the organization and of
the Executive Committee;
maintain and preserve these
and all other pertinent records of the organization; and send copies of the
minutes and reports to any
affiliated groups requesting them.
d. The Treasurer shall receive all moneys due to the
organization and pay all expenditures;maintain records of
all transactions; and report to the Executive Committee and membership.
Article V. Committees and Board.
Section 1. Executive Committee.
a. The Executive Committee shall consist of the Officers
of the organization, the Immediate past Chairperson of the
organization, and two additional Executive Committee members.
b. The two Executive Committee members shall be elected
for two-year terms by the persons present at the
spring meeting of the organization. One of these positions will be filled
in even number years and one in
odd number years. The terms of office will commence immediately following
the election.
c. The duties of the Executive Committee shall be
to assist the Chairperson in committee appointments;
approve programs; and handle the
affairs of the organization between semiannual meetings.
Section 2. Nominating Committee.
A Nominating Committee of three (3) members shall
be appointed each year by the Chairperson, with the approval
of the Executive Committee. The Nominating Committee, as well as the nominees
chosen, should represent different geographic areas,
types of libraries, and levels of experience.
Section 3. Scholarship Committee.
A Scholarship Committee of three members shall be formed
to administer the NOTSL Scholarship. Two of the committee
members are elected by a vote of persons present at the spring meeting of
the organization. These two Scholarship Committee
members serve two-year terms that come up for election in alternate years.
The third member, and Chairperson of the committee,
shall be a member of the Executive Committee, appointed by the
NOTSL Chairperson. The members of the Scholarship Committee should represent
different geographic
areas, types of libraries and levels of experience if possible.
Duties of the Scholarship Committee
a. The Scholarship Committee shall
promote and advertise the NOTSL Scholarship as appropriate, once each quarter
of the year before the Spring Meeting when an award or awards will be given.
b. The Committee shall receive
and evaluate applications any time throughout the year prior to the date
of
the
presentation of the award. The award may be granted to support any activity
that has or will occur during the
scholarship year.
c. The Committee may recommend
one or more recipients of the award to the Executive Committee in the spring
of each year that the award is to be given. The Executive Committee will approve
the award or awards,
which will be presented at the Spring Meeting.
d. The Committee shall investigate additional scholarship funding sources
including, but not limited to,
individual, institutional, and vendor donations.
The official parliamentary authority of the section shall be the current edition
of "Robert's Rules of Order."
Section 4. Other Committees.
Other committees shall be appointed as necessary by the
Chairperson, with the assistance of the Executive Committee.
These committees shall be established to meet organization needs. Chairpersons
of all committees shall report committee activities
to the officers and/or membership as required.
Section 5. NOTSL Board.
NOTSL Board shall consist of Officers, Past Chair, Executive
Committee members, Scholarship Committee and
Webmaster. This group shall be responsible for all NOTSL business, meeting,
and program planning.
Article VI. Meetings.
Section 1. Regular Meetings.
Regular meetings of the organization will be held
twice a year. The annual meeting shall be held in the spring. Special
meetings may be called by the Executive Committee with notice and purpose
of all meetings given at least 30 days in advance.
Section 2. Parliamentary Authority.
The official parliamentary authority of the section shall
be the current edition of "Robert's Rules of Order."
Article VII. Calendar.
Section 1. Meeting Year.
The meeting year of the organization shall be from
the close of the annual Spring meeting to the close of the next
annual spring meeting.
Article VIII. Dues.
There are no dues.
Article IX. Amendments.
These bylaws may be amended by a two thirds vote at any regular meeting
of the organization, providing that the amendment has been previously submitted
in writing to the membership, or that notice of the amendment has been given
in the call to the meeting.
Article X. Revisions.
These bylaws should be reviewed and updated every ten (10) years or more
frequently as deemed appropriate by the membership.
Article XI. Affiliation with the American Library Association.
The organization is affiliated with the council of Regional Group Resources
of the Association for Library Collections & Technical Services Division
of the American Library Association.
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